Managing an overflowing email inbox can be overwhelming, but the “Yesterbox” method offers a streamlined approach to tackle this common challenge. Developed by the late Tony Hsieh, former CEO of Zappos, this technique is designed to alleviate the stress associated with email management by focusing solely on the previous day’s messages.
Yesterbox encourages users to handle only yesterday’s emails, allowing for a more manageable workload. Hsieh criticized the concept of “inbox zero,” arguing that it is an unrealistic goal. He pointed out that as soon as one starts responding to emails, more inquiries follow, creating an endless cycle of correspondence. By concentrating on a finite number of emails from the day before, individuals can prevent the feeling of being inundated with new messages.
Implementing the Yesterbox System
To effectively use the Yesterbox method, individuals should allocate a specific time each day for email management. Morning hours are ideal, as they enable users to address any urgent matters from the previous day. Setting aside approximately 30 minutes to an hour is advisable, though this may vary based on the volume of incoming emails.
Hsieh suggested dedicating up to three hours for this task, given his responsibilities as a CEO. However, it is important to tailor this time to personal needs and work demands. Experimenting with various time management techniques, such as the 3-3-3 list or the 1-3-5 method, can further enhance productivity.
During the scheduled time, individuals should focus solely on the emails received the previous day. Start by filtering out messages that require more extensive responses or additional attachments. Instead, prioritize those that can be answered quickly or do not require a response at all. This two-touch technique allows users to efficiently manage their inboxes while keeping the focus on a defined set of emails.
Once the quick replies are handled, individuals can return to the more complex messages at a later time. Importantly, refrain from checking emails again until the following day, creating a finite to-do list that alleviates ongoing stress. This structured approach ensures that no important emails are overlooked.
Exceptions and Urgent Emails
While the Yesterbox method is effective for general email management, exceptions exist for urgent matters. Day-of emails related to immediate tasks should be addressed promptly. To avoid missing out on these crucial communications, users should identify priority senders and ask them to indicate urgent messages clearly in their subject lines.
By resisting the urge to check non-urgent emails during the day, individuals can maintain focus on their current tasks. The Yesterbox method provides a practical solution to email management, enabling users to regain control over their inboxes without becoming overwhelmed.
In summary, adopting the Yesterbox method can lead to improved email organization and reduced stress. By concentrating on a finite number of emails and managing them systematically, users can enhance their productivity and efficiency in both personal and professional settings.
